Department of Social Services

CLASSIFICATION TITLE: Clerk III
POSITION NUMBER: 00028-08
SALARY RANGE: $22,649-$27,637
LOCATION: Courtland, Virginia
APPLICATION DEADLINE: 12:00 noon – Friday, August 1, 2008

DUTIES AND RESPONSIBILITIES: Types or transcribes correspondence, memos, forms and case histories; Records accurately/timely various departmental reports and spreadsheets by completing, printing, and distributing. Sets up and maintains client overpayments; Completes computer inquiries; Provides back-up to the front desk area when needed; Provides information to customers regarding programs, policies and rules of the department. Makes appropriate customer referrals, in person, and on the phone; Correctly organizes/distributes cases; Purges records; Types and proofreads correspondence, forms and reports; Maintains filing system(s); Distributes mail and supplies; Other clerical duties as assigned.

KNOWLEDGE, SKILLS AND/OR ABILITIES: The applicant must possess the ability to: organize materials; compile and prepare statistical reports by obtaining data from agency records, files and state programs; type 35 wpm (adjusted for accuracy) in order to design/draft formats; follow written and oral instructions; make decisions within established precedents; and work effectively with co-workers and the public; The applicant must also have the ability to plan and organize her own work, involving a variety of related tasks; to identify problems areas and recommend changes; and to delegate & review work assignments. Applicants should have knowledge of: clerical office procedures; professional writing style including correct spelling, grammar, and punctuation; and the use of personal computers and various software packages. Skill in creating forms, spreadsheets and PowerPoint presentations is required.

SPECIAL REQUIREMENTS: Proficient knowledge of Microsoft Word, Excel and Windows 2000 is preferred. Strong typing skills are preferred. If offered employment, the applicant must undergo a Criminal Records search and search of the Central Registry of Child Abuse/Neglect. Prior to the first day of employment, proof of a satisfactory driving record must be submitted and drug screening must be performed. If chosen for this position, a one-year probationary period must be served. The individual hired must be willing to work in an emergency shelter.

APPLICATION INSTRUCTIONS: To be considered for this position, you must submit a completed Commonwealth of Virginia Application for Employment (DPT form 10-012). If you need additional space to record your work history, you are encouraged to use either a Supplementary Experience Form (DPT Form 10-012A) or plain paper. These forms may be obtained from State and Local offices of the Department of Social Services and from local offices of the Virginia Employment Commission, and on the DHRM website at www.dhrm.state.va.us . You may also submit a resume with your completed application; however, a resume will not substitute for an application. Job can be viewed at http://www.dss.state.va.us/jobs/ .

Include the classification title, number and location of position for which you are applying on all forms that you submit. If you wish to apply for other openings, you must submit a separate set of forms. The application and any other information which you wish to submit must be received at the address below by 12:00 noon on Friday, August 1, 2008. Postmarks are not considered as received. Hand delivered applications should be in a sealed envelope marked as confidential:
ATTN: Personnel Department @:
Southampton County Department of Social Services
P.O. Box 550
(26022 Administration Center Drive)
Courtland, VA 23837
Any application which is incomplete or received after the deadline will not be processed.
E-MAILED APPLICATIONS ARE NOT BEING ACCEPTED AT THIS TIME.

The Southampton County Department of Social Services is an equal opportunity/affirmative action agency. Our application process is open to all regardless of race, color, religious affiliation, sex, age, veterans' status, national origin, disability or political affiliation.

For a listing of Social Services openings around the state, go to
http://www.dss.state.va.us/geninfo/jobs.cgi

For a listing of jobs around the state, go to
http://www.alex.vec.state.va.us/

For job assistance, visit JobZone through
PDCCC Workforce Development Center, go to
http://jobzone.org/

State job application forms are available on dss/state website in PDF and Word formats or you can click here.

Download the State of Virginia Application Form

They may also be picked up at our reception desk during regular business hours.